Privacy Policy & Terms of Service

Effective date: June 14, 2026 · Last updated: June 14, 2026

This document is a general template provided for convenience. Please have it reviewed by qualified legal counsel and tailored to your specific business practices before relying on it. Bracketed items marked “[…]” should be confirmed or completed.

Privacy Policy

Elite Notaries of Florida (“Elite Notaries,” “we,” “us,” or “our”) respects your privacy. This Privacy Policy explains what information we collect through our website at elitenotariesfl.com (the “Site”), how we use it, and the choices you have. By using the Site or submitting a request, you agree to this Policy.

1. Information We Collect

When you submit a request through our contact form or otherwise communicate with us, we may collect:

Your name, email address, and telephone number;
The title company, lender, or law firm you represent (if provided);
Signing details such as service type, county/location, deadline, scanback requirements, package size, and any notes you include; and
Any other information you choose to provide in your message.

We may also automatically collect limited technical information such as your IP address, browser type, device, and pages viewed, including through cookies or analytics tools, where enabled. [Confirm whether analytics/cookies are in use and update this section accordingly.]

2. How We Use Your Information

To respond to your inquiry and confirm scheduling, scanbacks, and package-return instructions;
To coordinate and assign a signing agent for your closing or notarization;
To communicate with you and the relevant closing team about your transaction;
To operate, maintain, and improve the Site; and
To comply with applicable legal obligations.

3. How We Share Information

We do not sell your personal information. We may share it with: the signing agent assigned to your request; the title company, lender, attorney, or party coordinating the closing; service providers who support our operations (such as scheduling, communication, or shipping providers); and as required by law or to protect our rights.

4. Email and Form Submissions

Our request form opens your email application to send your details directly to team@elitenotariesfl.com. Information you send by email is transmitted through your own email provider and is subject to that provider’s practices.

5. Data Retention

We retain request and transaction information for as long as needed to provide our services, maintain records of completed signings, and comply with legal, accounting, or reporting requirements.

6. Security

We take reasonable measures to protect the information we hold. However, no method of transmission or storage is completely secure, and we cannot guarantee absolute security.

7. Your Choices and Rights

You may request access to, correction of, or deletion of the personal information you have provided by contacting us at team@elitenotariesfl.com. Depending on your location, you may have additional rights under applicable law.

8. Third-Party Links

The Site links to third-party services, including our online booking platform and related businesses. We are not responsible for the privacy practices of those third parties; please review their policies separately.

9. Children’s Privacy

The Site is not directed to children under 18, and we do not knowingly collect personal information from children.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Changes are effective when posted to this page with a revised “Last updated” date.

11. Contact

Questions about this Policy may be sent to team@elitenotariesfl.com.

Terms of Service

These Terms of Service (“Terms”) govern your use of the Site and the services offered by Elite Notaries of Florida. By accessing the Site or submitting a request, you agree to these Terms.

1. Our Services

Elite Notaries of Florida is a mobile notary and signing-service company that coordinates Florida-commissioned notaries and certified signing agents for real estate closings, loan signings, refinances, seller packages, deed signings, reverse mortgages, remote online notarization (RON), and general notarizations.

Elite Notaries of Florida is a notary signing service and does not provide legal advice, title services, or escrow services. A notary signing agent is not an attorney and cannot explain, interpret, or give advice about the documents being signed. If you need legal advice, consult a licensed attorney.

2. Requests and Scheduling

Submitting a request does not create a confirmed appointment. An appointment is confirmed only when we communicate confirmation to you. Availability, timing, and coverage are subject to signing-agent availability and the details you provide.

3. Your Responsibilities

Provide accurate and complete information about the signing;
Ensure each signer is present, willing, aware, and has valid, government-issued photo identification as required by Florida law;
Provide accurate documents and clear return/scanback instructions; and
For RON, ensure signers meet eligibility requirements and have a compatible camera-equipped device and valid ID.

4. Fees and Payment

Fees, payment terms, and travel charges are as quoted for your request or as set out on our booking platform. Confirmed appointments may be cancelled or rescheduled without charge up to two (2) hours before the scheduled appointment time. Cancellations made after that window, no-shows, or appointments that cannot be completed for reasons outside our control — including a signer being unavailable, lacking valid government-issued identification, being unable or unwilling to sign, or documents not being ready — may be subject to a trip and/or document-preparation fee. Fees for notarial acts and signing services already performed are non-refundable. For remote online notarization (RON), fees apply once the session has begun. Florida statutory notary fees are charged in accordance with applicable law; travel, convenience, and after-hours fees are separate and will be disclosed before your appointment.

5. Notary Standards

Our notaries are Florida-commissioned and follow applicable Florida notary laws. A notary may decline to perform a notarization where required by law (for example, if a signer lacks proper identification, appears unable to understand the transaction, or appears to be acting under duress).

6. Intellectual Property

The Site and its content, including text, graphics, logos, and design, are owned by or licensed to Elite Notaries of Florida and may not be copied or reused without permission.

7. Disclaimers

The Site and services are provided “as is” without warranties of any kind, express or implied, to the fullest extent permitted by law. We do not warrant that the Site will be uninterrupted or error-free.

8. Limitation of Liability

To the fullest extent permitted by law, Elite Notaries of Florida will not be liable for indirect, incidental, special, consequential, or punitive damages, or for any loss arising out of your use of the Site or services. [Confirm any liability cap with counsel.]

9. Indemnification

You agree to indemnify and hold harmless Elite Notaries of Florida from claims arising out of your breach of these Terms or your misuse of the Site or services.

10. Governing Law

These Terms are governed by the laws of the State of Florida, without regard to its conflict-of-laws principles. Any dispute will be subject to the exclusive jurisdiction of the state or federal courts located in Hillsborough County, Florida.

11. Changes to These Terms

We may revise these Terms at any time by posting an updated version to this page. Continued use of the Site constitutes acceptance of the revised Terms.

12. Contact

Questions about these Terms may be sent to team@elitenotariesfl.com.